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Bid Number: RFP#2018-01
Bid Title: CDBG Grant Administration Services for the City of Dunnellon
Category: Professional Services - RFQ
Status: Closed
Additional Status Information: Proposals must be received by 2:00 p.m. on February 16, 2018
Bid Recipient: Dunnellon City Hall, 20750 River Drive, Dunnellon, FL 34431

Description:

The City of Dunnellon hereby requests proposals from qualified individuals or firms to provide Administration Services for a Florida Small Cities Community Development Block Grant (CDBG) in the Neighborhood Revitalization category. The City has been awarded CDBG #18DB-OM-05-52-02-N18 in the amount of $650,000.00 for the FFY 2016 funding cycle; therefore, procurement and contracting will follow CDBG regulations.

Administration services will include complete management and reporting for the project, with separate tracking for each funding source.  A scope of work outlining the tasks to be performed and a proposed cost with an explanation or a basis for the fees must be included in the proposal.

The evaluation criteria that will be utilized in the selection of a grant administrator are as follows:

  1. The staff’s number of years of experience with administering 
    projects through the State of Florida Small Cities
    Community Development Block Grant (CDBG) program.    30 pts max.
  2. Proposed approach to administration of the grant (requires
    an outline of the proposed tasks to be performed). 30 pts max.
  3. Number of favorable client reference letters dated 2013 or
    later provided from other communities.  Please note, only 
    one (1) letter per community will be accepted.        20 pts. max.
  4. The quality of the response from the client references 
    provided from other communities.        15 pts. max.
  5. Fee or proposed fee basis.    5 pts. max.                 

In the event of a tie, if one of the businesses involved in the tie is minority or female owned, they shall be ranked above the other firm or firms involved in the tie.

Respondents are required to submit one (1) Master, six (6) copies plus one (1) electronic copy of the proposal in a sealed envelope marked “SEALED PROPOSAL RFP#2018-01 FOR CDBG ADMINISTRATION SERVICES”.  Proposals must be received by 2:00 p.m. on February 15, 2018 at the City of Dunnellon City Hall Attention: Ms. Jan Smith, Finance Officer, City of Dunnellon, 20750 River Drive, Dunnellon, Florida  34431-6744.  Proposals received timely will be opened and read aloud as soon thereafter as practical.  However, no award of proposal will be made at that time.

The City of Dunnellon reserves the right to waive informalities in any proposal and to accept or reject any and all proposals in whole or in part without cause and to accept the proposal that in the judgment of the City Council will be in the best interest of the City of Dunnellon.  Proposals submitted via email will not be accepted.

Administration Service Contract(s) may be subject to grant/loan award and release of funds by the funding agency.

THE CITY OF DUNNELLON SUPPORTS “EQUAL OPPORTUNITY EMPLOYMENT, FAIR HOUSING AND PROVIDING HANDICAP ACCESS”.




Publication Date/Time:
1/26/2018 8:00 AM
Publication Information:
Ocala Star Banner
Closing Date/Time:
2/15/2018 2:00 PM
Submittal Information:
Refer to above advertisement
Bid Opening Information:
2:05 pm on 02/15/2018
Contact Person:
Ms. Jan Smith, Finance Officer, City of Dunnellon, FL 34431
Business Hours:
8:00 am-4:00 pm Mon.thru Fri.
Qualifications:
Proposals must be received by 2:00 p.m. on February 15, 2018 at the City of Dunnellon City Hall Attention: Ms. Jan Smith, Finance Officer, City of Dunnellon, 20750 River Drive, Dunnellon, Florida 34431-6744. Proposals received timely will be opened and read aloud as soon thereafter as practical. However, no award of proposal will be made at that time.
Special Requirements:
Respondents are required to submit one (1) Master, six (6) copies plus one (1) electronic copy of the proposal in a sealed envelope marked “SEALED PROPOSAL RFP#2018-01 FOR CDBG ADMINISTRATION SERVICES”.
Related Documents:

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